Get the season sponsored.
Sponsor letter, tier sheet, follow-up, thank-you, renewal. From your tiers. $29.
Before · the director's notes
“Last year the guy before me just texted the same five businesses and we got $4,300. The board wants $7,500 this year… I need an actual letter on letterhead I can walk into a business with, one page, not begging. And renewals: Hendrick's Hardware did jerseys last year at $600, I want to ask them again without it being weird that the tier is now $750.”
After · the sponsor pack
The tier sheet, top line
Team Sponsor — $750. Your business name on one team's jerseys for the whole season… Jerseys print March 10 — this tier closes March 1, firm.
The renewal letter
I'll be straight with you about this year: the jersey tier is now $750… every tier does a little more work this season.
Questions for you
Is the 501(c)(3) letter in hand? Until then, no piece makes a tax claim.
Sample sponsor pack · an invented league, from the 440-word email below
Three steps.
Send the brain-dump
The league and the season in your own words, however rough: how many kids and teams, what this season's money is for, last year's total and this year's goal, the tiers you have in mind, who sponsored before, the deadline, and anything you don't want said. The email you were going to send a friend is exactly right.
We write the five pieces
A one-page letter a business owner can say yes to in one read, with your tiers and your deadline. A tier sheet with the top tier first and each line written to be chosen. A follow-up that nudges without being rude. A thank-you that says when the banner actually goes up. A renewal letter that names a raised price plainly. Nothing added that you did not give.
Read the questions
A Word file, a text file and a PDF proof within two days, with a list of what we tidied or moved and why, and your open questions: the 501(c)(3) line, the tier cap, the deadline's reach. One free round of changes within a week, so a late renewal still goes in.
What you send, what you get.
Hi — I'm the new sponsorship director for Cedar Grove Little League. We're a rec baseball and softball league in Ohio, about 340 kids on 26 teams this spring. Registration opens in January and the season runs April to the middle of June, opening day is April 11 and we do a little ceremony where we read the sponsor names out. Last year the guy before me just texted the same five businesses and we got $4,300. The board wants $7,500 this year because the batting cages have to be redone (we have a quote for $5,200) and we are trying to cover registration for families who can't pay it. So I actually have to do this properly. Tiers, as far as I have them: $750 team sponsor, that's their name on one team's jerseys for the season plus the framed team photo plaque. $650 field banner, 3 by 8 foot, on the outfield fence from opening day to the last game, they keep the banner after. I had a $300 scoreboard slide in my notes but we don't actually have a screen, scratch that. $250 snack shack sponsor, a sign over the window and we name a menu item after them, the Hendrick Dog or whatever. And $100 friend of the league, name on the website and in the opening day program. Checks to Cedar Grove Little League, PO Box 218. Deadline needs to be March 1 because jerseys go to print March 10. We're a 501c3 I think?? Little League charters usually are, but I have not found the EIN letter yet, so I don't know what we're allowed to say about tax stuff. Don't write 'tax deductible' if we can't back …
Cedar Grove Little League · the sponsor pack
The sponsor letter
“This season we have two jobs in front of us: the batting cages have to be rebuilt — we have the quote in hand, $5,200 — and we want no kid to sit out because the registration fee is out of reach at home. Our sponsorship goal for the season is $7,500.” the cages first, the goal second
The follow-up email
“If it's not the year for it, no reply needed and no hard feelings — we'll still see you at the snack shack. If it is, I can pick up a check or you can mail it to PO Box 218.”
What we tidied · questions for you
Eight lines saying what was moved or written from your facts (“donation” nowhere, the scoreboard tier cut, the raise named plainly in the renewal, the banner promise with a date) and six questions your notes left open, each a one-line change. No tier, price, name or total is in the pack that you did not give. nothing invented
An invented league and a 440-word email. Yours is written from your own notes: one season, five pieces.
Sponsorship proposal templates sell for $9 to $40 a license: design files with blanks, the words left to you. This is the words: your league, your tiers, your deadline and your renewals, written out so you can print the letter on your letterhead and walk into a business on Main Street, with every right kept by your league.
- The sponsor letter, one page, for your letterhead
- The tier sheet, top tier first, each line written to be chosen
- The follow-up email: three sentences, a polite out
- The thank-you with the banner promise and the social post
- The renewal letter that names a raised price plainly
- A Word file, a text file and a PDF proof · one free round of changes
Send the notes.
Three questions.
What exactly do I get?
Five pieces for one season, within two days after payment, as a Word file you can edit, a text file and a PDF proof (Letter size): the sponsor letter, one page, for your letterhead, with your tiers, your deadline and where checks go; the tier sheet, each tier written to be chosen, top tier first; the follow-up email for two weeks later, three sentences with a polite out; the thank-you for the moment a check arrives, with the banner promise and the social post; and the renewal letter for last year's sponsors, which names a raised price plainly instead of hiding it. With it: a list of what we tidied, moved or wrote from your notes and why, and a numbered list of the things your notes left open. One free round of changes within a week.
Will you invent a tier, a price, or a tax line?
No. Every tier, price, team count, name and total in the pack is one you gave; where your notes leave something open, the pack takes the plainest reading and lists it as a question for you. The pack carries no tax-deductibility sentence unless you confirm your league's nonprofit status — many chartered leagues are 501(c)(3), but the pack asserts nothing until you check — and it never promises a sponsor will say yes. Nothing here is legal, tax or fundraising advice: it is the wording of your own ask.
Is this a template, a design or a printing service?
Words only, written from your notes, not a template with blanks. No logo design, no banner printing, no jersey ordering and no money handling: the letter prints on your league's letterhead, the tier sheet drops into whatever you lay it out in, and we never contact a sponsor — you walk in with the letter yourself. One season at this price; a tournament, a second season or a sponsor packet for a different league is a new order, and we say so before you pay.
Get the sample sponsor pack first
The invented Cedar Grove pack: the director's email and the five finished pieces as a PDF, with the change list and the open questions.